Defines the Collection Registry record schema: the BV record ID format, the supported record types, the core metadata fields, and the allowed status values.

Collection Registry Schema

The structured schema behind the Collection Registry — record ID format, record types, core metadata fields, and status values used to describe each holding.

Record ID format

BV-<TYPE>-<YYYY>-<####>

For books, YYYY and sequence are assigned from purchase date order.

Examples:

BV-BOOK-2021-0003
BV-ARTICLE-1967-0001
BV-IMAGE-1964-0001

Record types

article
book
image
painting
photo
blueprint
ad

Core fields

accession_id
title
record_type
nomenclature_term
nomenclature_uri
creator
date
source
source_ref
cost
status
location
condition
share_ready
priority
media_refs
cover_image
notes

Status values

held
reference
on_loan
returned
transferred
missing
unknown

Notes

Use source_ref for receipt numbers, order IDs, archive IDs, or publication citations.
Use cost for the purchase total or acquisition amount, when known.
Use media_refs for local file paths to receipts, images, or scans.
nomenclature_term is the controlled term; nomenclature_uri is optional but preferred.